How to Write a Request to the Archives to Receive a Salary Certificate for a Pension

Features of compilation

Russian archives are divided into types:

government;
municipal;
departmental;
archives of organizations;
private.

All citizens of the Russian Federation can turn to any organization for help, the main thing is to know how to submit an application correctly.

Types of requests:

socio-legal – to clarify the facts necessary to respect the rights and interests of individuals or companies. This includes requests from individuals and legal entities, consular (from foreign citizens, official);
genealogical - to clarify and clarify the facts of the biography of ancestors, in order to describe the genealogy of the clan, family;
thematic - is done with the aim of obtaining documents on a separate fact in the history or life of a person. Such requests are typical for research activities.

First, you need to determine which category the question fits into and which archive may contain the information of interest.

You can submit an application:

at the registrar or at the MFC (passport required);
by letter via Russian Post;
electronic or through the State Services portal.

Modern technologies and the presence of the Unified State Portal make it possible to send applications without leaving home, simplifying work with the archives of Russian cities.

According to the Federal Law “On Archival Affairs in the Russian Federation” dated October 22, 2004 N 125-FZ, the application must be registered on the day it is received. It may take 30 days from the date of registration until the applicant receives a response. In some cases, if employees do not have enough time to compose a response letter, an extension of the period is allowed after written notification to the applicant.

There may be misdirection situations where citizens have selected the wrong archive. Employees who received the letter have the right to redirect the request to the desired address, notifying the applicant, indicating the name of the organization to which the request was forwarded and the date.

A written response to a request may contain copies of documents, rewritten text (in cases where it is impossible to make a copy), extracts, conclusions and archival references.

How to submit

Thanks to the Internet, the system of submitting applications to state archives has been simplified. Previously, an application was registered upon a personal visit and the presence of a passport. Or by sending a letter by mail, which delayed the work process.

With the development of the MFC network, you can submit an application at any branch of the center. When visiting, do not forget to take your passport with you. In the terminal, select the appropriate service to queue. The staff will tell you how to act correctly. The service is provided free of charge. But the time frame for registering and receiving a response will increase.

Nowadays, the most common method is sending emails. It is the fastest and most reliable at the moment. Be sure to indicate the subject of the letter so that employees can quickly forward the work request to the appropriate department. Attach a statement to the letter.

The second method, using the State Services portal, is less popular. But it is the most reliable. Valid only for citizens who have completed account verification. In the “Service Catalog” tab, you must select the appropriate body and service, then fill out all the proposed forms and send a request.

If it becomes difficult to visit an archive located in another city, you can use the Internet. Find out the physical and email address on the official website. And send a request in one of the ways convenient for you.

We bring to your attention a video that tells you how and where to submit a request to the archive.

Regulatory regulation

All archives of the Russian Federation operate on the basis of the Federal Law “On Archiving in the Russian Federation” dated October 22, 2004 N 125-FZ. Establishes a system for storing and providing documents, statements and information.

Federal Law “On Personal Data” dated July 27, 2006 N 152-FZ prohibits the disclosure of data without personal consent. Therefore, you can rest assured that your privacy will be maintained. The Federal Law “On Information, Information Technologies and Information Protection” dated July 27, 2006 N 149-FZ is responsible for this.

Information is provided free of charge, this is regulated by the Federal Law “On the organization of the provision of state and municipal services” dated July 27, 2010 N 210-FZ. The only thing the archive administration can set a price for is the processing of information and the compilation of a new research work by employees based on the requested documents.

In addition to legislative acts, there are internal orders, charters and regulations that regulate the work of employees. The rules for the work of archives of organizations drawn up by the Board of the Russian Archive regulate the work of small archives.

The general operating principle of archives is accessibility and openness. They were created to preserve important documents in order to provide them to citizens upon request. However, there are restrictions on access to some classified materials. These could be documents from the Archives of the Ministry of Internal Affairs, the Armed Forces, or personal collections of famous people handed over by relatives.

>Where to look for the archive of a liquidated enterprise

Where is information about an employee stored after the liquidation of an enterprise?

After completing the entire liquidation operation, the organization is obliged to submit information about its employees: documents on personnel, including personal cards, personal accounts of all employees, calculations for the calculation and payment of wages, etc., and to the city archive.

St. Petersburg State Treasury Institution "Central State Archive of Documents on the Personnel of Liquidated State Enterprises, Institutions, Organizations of St. Petersburg" (TSGALS SPb) Central State Archive of Documents on the Personnel of Liquidated State Enterprises, Institutions, Organizations of St. Petersburg (TSGALS SPb) created by order of the Governor of St. Petersburg on March 11, 1999.

? The archives of St. Petersburg contain millions of documents (including documents from liquidated enterprises) from the pre-revolutionary period to the present day, so the probability of obtaining the information you are looking for from the archive, although not 100%, is quite high. Archives provide the results of information searches in the form of archival certificates.

How to find out where the organization's archive is located

The category of personnel documentation includes documents generated as a result of the activities of the personnel service. These are personal files and employee cards, orders, etc. At the request of the receiving party, the company must provide additional data: copies or originals of the charter, certificates of registration and other constituent papers.

According to the Federal Law “On State Registration of Legal Entities and Individual Entrepreneurs,” managers/HR officers of a liquidated enterprise are required to notify the employment service of their locality about the mass layoff of employees. They must do this no later than two months before the upcoming dismissal and send there personal information about each of the employees: their profession, specialty, qualifications, as well as the amount of their remuneration.

What requests are fulfilled by archives free of charge? Requests related to the social protection of citizens, providing for their pension provision, as well as receiving benefits and compensation in accordance with the legislation of the Russian Federation and the international obligations of the Russian Federation (requests of a social and legal nature) are fulfilled by the archive free of charge. 2. Which archive stores documents on the personnel of liquidated enterprises? Documents on the personnel of liquidated institutions, organizations, enterprises, incl. during bankruptcy, documents for social and legal protection of citizens are deposited in the State Treasury Institution State Archive of the Nizhny Novgorod Region at the address: st. Balkhashskaya, 13, Nizhny Novgorod, 603089, e-mail: , tel.

Simply put, a person went to work in July of the year, which means he will have to provide a salary certificate for the period from July to July of the year. Since this year, the Pension Fund of Ukraine has been keeping personalized records of pension insurance contributions paid by every legally working resident of Ukraine.

How to get a salary certificate if the company no longer exists

Which archive to contact If all the data about the time and place of work is recorded in detail and accurately in the work book, if all the necessary seals and signatures are affixed correctly, no problems will arise. But this happens, alas, extremely rarely.

Much more often, some errors and inaccuracies are still discovered. And then you will have to confirm some periods of experience with certificates from the archive or contracts with the employer. Traveling to the location of the organization you worked for is not always necessary.

It is enough to send the request by registered mail with acknowledgment of delivery. If the company no longer exists, you will have to look for documents in the local archive. If you worked in federal institutions, contact the federal archives.

If it is of republican, regional, regional subordination - to the state archives of the corresponding region, city or municipal archives.

Attention

What documents are needed to assign a pension? To assign a pension, a citizen must present to the Pension Fund his passport, SNILS, documents on earnings and proof of work experience (work record book, copy of the order, child’s birth certificate, etc.). The Pension Fund requires information about earnings only before 2002 (if any).

If, based on personalized reporting data, a citizen’s average earnings are at least 2.5 thousand rubles, then no additional documents will be required.

How and where can I get a salary certificate for a pension if the company is liquidated? Is it possible to get it in the archive? A situation in which citizens have difficulty obtaining a salary certificate due to the liquidation of an organization is far from uncommon.

Typically, Russians cannot obtain confirmation of their earnings for the period from 1986 to 1995, when documents on earnings were simply not transferred to the archives. But even after the specified time period, not all organizations comply with the rules on the need to transfer accounting documents to the archive.

Lack of necessary documents may be a reason for refusal to grant a pension. Therefore, let's find out exactly where to get a salary certificate for a pension if the company was liquidated.

Lack of confirmation of work activity is fraught with difficulties in applying for and receiving a labor pension. Every person of pre-retirement age thinks about how and what to live on next.

In order to draw up documents to receive pension payments, you must have a work book drawn up in accordance with the law and know where the salary archive for calculating the pension is located.

The reason why data on earnings is necessary to receive a pension benefit is that its absence may become a precondition for a possible refusal to grant a pension.

When calculating the first pension benefit for a citizen, in addition to confirmation of work experience as the main factor in the exercise of one’s pension right, Pension Fund specialists will also require confirmation of income for the working period.

To the head of the UPFR in the Penza district of the Penza region (inter-district) full name of the head from the full name of the applicant and his home address

statement.

period of work 1 place of work 1

period of work 2 place of work 2

period of work 3 place of work 3

etc.

date and signature of the applicant

The work period is recorded in the format DD.MM.YYYY - DD.MM.YYYY, for example: 02/05/1982 - 11/24/1994.

After receiving the set of documents, we were sent to a consultant to receive clarification on further actions. The consultant said that if we do not want to receive pension payments at the post office, we need to open a pension card at Sberbank. But since the future pensioner lives in a rural locality and the local branch of Sberbank may not agree to issue the card, and it is difficult to travel to the city for health reasons, the Pension Fund employee (consultant) herself promised to make a request for the issue of the card at the local or city branch of Sberbank and call when we should go to receive it, showing amazing friendliness and cordiality.

The next time we were told to come with a pension card to write an application for a pension 1 month before retirement age - for us this is the end of May 2020.

Russian legislation gives clear instructions on how to prepare and fill out a work book; any deviation from the rules will not have the best effect on the execution and further receipt of payments.

When you submit documents, the pension fund offers to make requests yourself, but they also stipulate right away that they will take longer to respond.

In order to improve the quality of work on the assignment of pensions and reduce the time it takes to assign them, the PFR Branch for the Murmansk Region recommends that residents of the region contact the territorial PFR office at their place of residence in advance (preferably no later than 12 months before the right to a pension) for a preliminary assessment having documents on the length of service and earnings of working and non-working citizens.

Sample application to the archive about wages for calculating pension deadline

How and where can I get a salary certificate for a pension if the company is liquidated? Is it possible to get it in the archive? If, based on personalized reporting data, a citizen’s average earnings are at least 2.5 thousand rubles, then no additional documents will be required. It is not uncommon to have troubles with preparing documents related to the assignment of pensions to employees.

Deadlines for request execution Requests are executed in accordance with the procedure for using documents from the Archival Fund of the Russian Federation, established by Federal Law dated 22. Recommendations for the preparation of archival references and responses to standard requests of a socio-legal nature issued by archival institutions of the Russian Federation Recommendations for the preparation of archival references and responses for standard requests of a socio-legal nature issued by archival institutions of the Russian Federation to each technical specialist: builder, designer, power engineer, specialist in the field of labor protection.

At home, in the office, on the go: your reliable legal support, anytime, anywhere.

Every technical specialist: builder, designer, power engineer, occupational safety specialist. At home, in the office, on the go: your reliable legal support, anytime, anywhere. Collection of normative legal acts on pension reform. - M., part 1. 2003. pp. 46 - 59. A certificate of wages for the calculation or recalculation of a pension is issued for 5 years (for any 60 consecutive months during the entire working life). Certificates issued by archival authorities must strictly comply with the organization’s accounting documents.

The archive has no right to make any calculations or deductions or make comments. Sample application for a certificate of length of service and salary. (indicate the name of the state) Please provide a certificate of length of service and salary (full name) for the period of work (date, month, year, full name of the organization, position).

The requested document is necessary to apply for an old-age pension.

Enclosure: photocopy of work record book. The application is provided in printed form. In general, the form of the request form may look like this: In a particular case, a sample letter to the archive confirming work experience may look like this: from Valentin Ivanovich Aleksandrov, residing at the address: Ulyanovsk, st. Lenina, 58, apt. 71, I ask you to issue an archival certificate confirming your work experience in the procurement workshop No. 1 of JSC Rempromstroy as a turner for the years 1992–1997. The certificate is required for submission to the Pension Fund for the assignment of an old-age insurance pension.

How to order a salary certificate for a pension in another city

A sample application is as follows: Ya. Full name, passport details, living at the address, I ask you to provide me with a government service and clarify my place of work for the period from 01/01/1976 to 31/12/1984. I have read the list of reasons for refusal. Private requests For citizens of the Russian Federation, various forms of requests submitted for consideration to the archive are offered. Examples:

Otherwise (if the salary does not correspond to the maximum earnings ratio of 1.4), the citizen needs to bring a salary certificate for any 5 years before 2002. Algorithm for obtaining a certificate of earnings from a liquidated enterprise There are no legislative acts that would describe the procedure for restoring information about earnings from a liquidated enterprise. The law only contains instructions on the actions that need to be taken to confirm work experience. At the same time, Pension Fund employees adhere to the position that information about salaries should be taken from archival sources from pay slips, personal account statements, etc.

26 Sep 2020 lawurist7 237

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We issue a salary certificate

Purposes and forms of completion
Help for calculating pensions

The purpose of requesting information about the income of an individual - a working or previously working citizen of the Russian Federation - may be different.

Thus, a salary certificate is submitted:

to the bank's credit department to obtain a loan;
to the employment center when registering unemployed status;
to calculate a pension for the pension fund inspector at the place of residence;
to the judiciary for various purposes;
upon confirmation of financial solvency to obtain a visa.

official name of the enterprise or institution;
date of issue, outgoing number;
signature of the chief personnel officer, accountant or head of the organization;
blue seal, without which the document has no legal significance.

If the form is filled out to obtain a bank loan, then you need to indicate all the information about accruals, deductions, payments and debts: The chief accountant and director of the enterprise have the right to certify the completed form.

Sample form of a salary certificate for calculating a pension. A salary certificate is required for a pension.

To begin the paperwork process upon reaching retirement age, you need: certificates can be found here: download the form. The document must be certified by the manager, have an outgoing number and date.

How to write a request for a salary certificate for calculating a pension

After all, the successful solution of this issue depends on:

Retirement age.
Availability of a set of social services
Amount of pension provision.
The amount of social payments.

What problems might arise? Formally, registration in the compulsory pension insurance system and receipt of SNILS means that the employer has begun to transfer funds to the pension “piggy bank” on a monthly basis. A statement confirming your work experience and salary is required.

Fill in the form:

the position held by the applicant at that time.
correctly indicate the period of work in the form;
indicate the location of the company;
indicate the applicant’s full name and organization name;

Next you need to make the application itself.

Why is an archival certificate confirming work experience required, sample document

entries in the work book contain erasures and corrections;
the records are not certified by a seal;
records or seal impressions are illegible or unreadable;
there are no work records in the work book;
other questions that PFR employees have when applying for a pension. For example, when applying for preferential pensions, certain periods that are not reflected in the work book (unpaid leave and maternity leave) may be excluded from the length of service giving the right to this.

The photo shows an archival certificate confirming work experience (sample)

To confirm your experience, you often need to provide an archival certificate. What is a document, how is it drawn up and what is its validity period? You will learn how to confirm employment for a certain period using a certificate from this article.

How to make a request to the Pension Fund archive for a pension?

A request to the archive of a certificate for the Pension Fund is made to confirm work experience, therefore it is important to know what a sample document looks like. If it’s more convenient for you, write to an online consultant!

All consultations are free.

When assigning a pension, pension fund employees carefully check the documents. Since 2002, information about length of service can be restored using personalized records.

But according to labor activity before 2002.

there is no such possibility. It's a shame to lose a few years of experience when you can take years of work into account and get a well-deserved pension. 2 possible ways to send over the Internet:

Send by email
Use the special application form on the Rosarkhiv website https://archives.ru/feedback.shtml.

To send an application through the site, you need to perform several actions: Next, you need to create the application itself.

There is no information in the law about what the form should look like.

Nevertheless, there are details that should be in the letter: In conclusion, you need to clarify that you are collecting information not out of idle curiosity, but to assign a pension.

And the final touch is your signature.

The difficulty lies in obtaining information about the work of a company that is no longer functioning, and the documents are lost in the warehouse. If there is no exact name of the company and indication of the period of work, then the request will not be accepted for consideration. Of course, you can try to appeal the refusal, but it is better to immediately collect all the necessary information to get an answer. The deadline for consideration of applications is established by the Law “On the Procedure for Considering Citizens’ Appeals and Complaints.” After thirty days, the applicants are given a response.

The processing time increases when the application is transferred to another archival organization. In this case, the applicant is notified that his letter has been transferred to the department.

A certificate from the archive is necessary to assign a pension if there are “gaps” in the work record. You can send your request by post or electronically.

Watch the video instructions on how to request a certificate for the archive for the Pension Fund:

Sample application for confirmation of work experience in 2020

When drawing up an application for information about your work experience, you can use any sample request. At the same time, we must remember that the rules for drawing up an application are the same as the rules for drawing up any official documents. Therefore, in order for the request to be granted, you must indicate:

This is interesting: Queue for housing for a young family in the Lipetsk region

If a person does not have a work record book, or the required records are unreadable or missing altogether, he has the right to write a request to the institution where he worked to receive a certificate confirming his work activity.

Sample application to the archive for confirmation of work experience

In general, the request form may look like this:

The name of the archival institution to which the application is sent.
The applicant's full name, date of birth, residential address and contact telephone number.
Statement
Please issue an archival certificate confirming your work experience:
Business name;
position held;
work period.
A certificate is required for submission (indicate the location of the request and the purpose for submitting the document).
Date of document preparation and signature of the applicant

In a particular case, a sample letter to the archive confirming work experience may look like this:

from Valentin Ivanovich Aleksandrov, living at the address: Ulyanovsk, st. Lenina, 58, apt. 71, I ask you to issue an archival certificate confirming your work experience in the procurement workshop No. 1 of JSC Rempromstroy as a turner for the years 1992–1997. The certificate is required for submission to the Pension Fund for the assignment of an old-age insurance pension.

How to get a salary certificate (sample)

The legislation does not establish uniform requirements for the form and content of such a certificate. Each enterprise has its own requirements for the preparation of this document. As a rule, a sample salary certificate is developed by the enterprise's accounting department or human resources department.

A certificate is drawn up on the company's letterhead.

If the company does not have a letterhead, it must be stamped.

Sample and receipt of a certificate of work experience for the Pension Fund

A few months before retirement age, it is recommended to visit the Pension Fund branch to clarify whether everything is in order with the documents for obtaining a labor pension. Almost always, employees report that, among other things, a certificate of experience is required. This document will serve as confirmation of a long career.

Our articles talk about typical ways to resolve legal issues, but each case is unique. If you want to find out how to solve your specific problem, please contact the online consultant form on the right →

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Certificate of work experience

The need for a certificate of work experience may arise not only for applying for a pension, but also in the event of a transition to a new place of work.

A potential employee who has not acquired a work book may be asked to confirm that he actually worked in his specialty. This can be done by providing a certificate confirming your work experience.

But in the vast majority of cases, it has to be requested after contacting the PRF regarding the upcoming assignment of a pension.

Before the concept of insurance length was introduced into Russian legislation, it was customary to collect data on total and continuous periods of employment. Currently, no such distinction is made for work activities occurring after 2002. To summarize information about wages and to confirm work experience in general, continuity of employment does not have the same meaning.

Confirmation of length of service for working in the Pension Fund of the Russian Federation is carried out by obtaining a certificate from the enterprise where the future pensioner works. If the activity took place in different organizations, then, as a rule, more requests will need to be made to obtain a document for the Pension Fund. Thus, documentation confirming the length of a worker’s career will consist of several certificates.

What kind of document is this

Upon receipt of answers to requests, the employee will have an official document in his hands showing the total period of employment, as well as the presence of grace periods. It confirms the length of service even if the situation with the assignment of a pension turns out to be controversial and will have to be resolved in the courtroom.

Why is it needed?

You will need to confirm your work experience for the Pension Fund if there is something wrong with the work record or there are other reasons for questions. It is necessary to clarify information about salary and length of stay at work in some organization when the entry in the labor record:

absent;
it is difficult to read or make out what is indicated on the seal impression;
done carelessly or corrected;
They didn’t certify it by putting a stamp.

A period of time that is not reflected in the worker’s main document may be excluded from the grace period. For example, related to maternity leave or granted without pay.

The legislative framework

The request is usually sent to the last place of employment if the provided copy of the work book contains all the necessary information. To prepare a response, the employer is given the period established by Art.

62 Labor Code of the Russian Federation. The certificate, in accordance with Order of the Ministry of Labor No. 958n for 2014, was included in the documents used to calculate pension experience. The calculation of the duration of employment is carried out in accordance with the requirements of Art.

10 Federal Law No. 173.

There is no special form for an application for obtaining data from the Pension Fund of Russia, but in order for it to be accepted, it is enough to reflect the standard data.

The existing regulatory framework is quite sufficient to respect the rights of workers who request any information at the place of employment or in the state archive.

We receive a certificate of work experience

When you need to get a certificate of work experience, it is important to immediately figure out where to go. This will allow you to collect the necessary information in full, without needlessly burdening yourself or other people.

It is also advisable to clarify how to correctly compose such a request so that you do not have to apply again.

Where and how to get

There is not a single sample of a certificate of experience, nor a single way to obtain it. A written request is a mandatory element of the procedure. However, the practice of small companies shows that an oral request is sufficient.

There is a possibility that the requested information was sent to the state archives. Then you will have to address the petition to the archives of the city where the applicant’s activities took place.

In the event of a reorganization of the company, it will have to deal with its successor.

If the employer has lost information about the employee’s employment, then restoration will have to be carried out in court.

Certificate from the organization

A person who continues to work will have the easiest time obtaining a certificate confirming their length of service. It is enough to contact the secretary of the organization with a request for this. To write the application, the secretary will also include an example from the place of work to make it easier.

The former employee will have to come with a passport and ask the secretary to endorse a copy of the application. Then you can be sure that the document is registered and will not get lost.

To draw up a response, the organization’s personnel department will use a copy of the work record book received when the employee was hired.

Certificates from the organization can be found here

How to obtain a certificate from the Pension Fund of the Russian Federation?

If an organization’s personnel officers encounter difficulties in calculating the terms of an employee’s employment, they can use the Pension Fund of Russia database. After all, it contains information about contributions to the Social Insurance Fund related to the insured employee.

A request is also sent to the territorial branch of the Pension Fund of the Russian Federation in the case when, for a certain period, employment data is confirmed only by witness testimony. It will need to be supported by documents indicating the loss of other evidence of work activity.

If the employer does not satisfy the request properly, the employee applies to the Pension Fund independently, choosing a convenient method:

visiting a territorial office or MFC;
online registration on the official website of the Pension Fund or government services portal.

A free document with data starting from 2002 will be provided within ten days using the SZI-6 form. It displays the current state of the individual personal account of the insured employee.

How to fill out an application

They write it to the manager, adhering to the rules inherent in office work. It wouldn’t hurt to ask for a sample of filling out the document.

Application example

It may look like this, with the recipient and applicant data displayed in the upper right part. It is important to clearly state the reason for making the request.

Applications for a certificate of work experience can be found here

When is the certificate provided?

To send data on an employee regarding the terms of work to the Pension Fund, the employer is given Art. 62 TK three days, as well as to respond to all other requests. The period for receiving a response increases to ten days if the applicant expects it from the Pension Fund. The answer from the archive will arrive within 10-30 days.

How long is a completed certificate valid?

The expiration date does not apply to it, since the data on previous employment will not change. But information about wages will have to be updated, as it changes.

The court may invalidate a document:

if there are blots or corrections;
in the absence of required details.

Received document

Responses to requests received from employees contain their personal data and other necessary information. They are compiled in accordance with the requirements developed for such documents in the organization itself.

Help structure

Despite the absence of a generally accepted form in which to draw up a response to a request received by the Pension Fund, a standard template is used almost everywhere. The commonly used form of certificate for the Pension Fund includes:

the name of the legal entity that issued it with the address and telephone number and (additionally) some details;
date and registration number;
Full name and passport details of the employee;
positions held and length of service, transfers and order numbers reflecting changes in qualifications and movements up the career ladder;
signature of an authorized person with date;
certifying seal.

Completed sample

When preparing a certificate of work experience, it is not difficult to find a sample.

It is only important to pay attention to who provides the certificate to the Pension Fund - the state archive or the organization where the employee worked.

When an archival certificate is compiled for the Pension Fund, the sample proposed by the basic rules for the work of organizational archives is used. Their board of Rosarkhiv approved them in 2002.

To draw up a certificate of work experience for an organization, it is not necessary to adhere to this sample, since it has its own developments for such a case.

Certificates of work experience can be found here

Form

Clause 8.2.2 of the archival rules suggests using a sample of an archival certificate of work experience for the Pension Fund of Russia, as well as other such documents, in the form of forms used by the organization. Or in the form used in Appendix 42.

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Nuances that may arise upon receipt

If the work book was kept in an orderly manner, then problems are impossible by definition.

Difficulties can arise only with organizations that have ceased operations. Then we can only hope that their documentation was transferred to the state archives.

Troubles can also arise if the document is drawn up carelessly - with missing details or blots. This will serve as a basis for seeking to have it declared invalid through the court. Therefore, it is better to immediately send a new request, since there are no restrictions on this.

Validity period and rules for issuing a family composition certificate

Attention: The issuance of such certificates is provided for by the following regulatory documents:

GOST R 7.0.8-2013. National standard of the Russian Federation. System of standards on information, librarianship and publishing.

Record keeping and archiving. Terms and Definitions;

Methodological recommendations for the execution of requests of a socio-legal nature, approved by Rosarkhiv;
Basic Rules for the work of archives of organizations - approved by the decision of the Board of Rosarkhiv dated 02/06/2002.

Since the archives store a huge amount of various documentation on various topics, the certificates issued also differ in type: archival salary certificate; about work experience; about family composition and registered persons in the residential premises; about civil status; genealogical and others. If the municipal archive is not an independent legal entity, then the archival certificate is certified by the seal of the local government body. An archival certificate, which is issued by the organization's archives, is drawn up in the prescribed form on the organization's letterhead, signed by the head of the organization or a person authorized by him (based on the issued order and the issued power of attorney) and certified by the organization's seal.

An archival certificate can be issued in electronic form, in which case it is certified by an enhanced qualified electronic signature of the head of the organization or another person authorized by him. If drafted correctly, there is no limitation on the duration of its validity.

We also recommend that you familiarize yourself with the rules for compiling an archival certificate:

in p.